Bookkeeping vs. Accounting: What’s the Difference?

by Chris Giorgio | Mar 12, 2015 | DIY Accounting, Money Management, People & Hiring

One of the most common questions we hear from clients is, “What’s the difference between bookkeeping and accounting? Is there a difference at all?” The answer is yes, there’s a big difference. Accountants are able to provide a wider range of financial services. They can implement accounting software and modify accounting processes that have long-term effects. Whereas bookkeepers will strictly focus on data entry. They will enter, store, and record your financial data.

Although the terms are sometimes used interchangeably because bookkeepers and accountants share common goals, they refer to two different kinds of financial services. Let’s dive into key differences.

What is bookkeeping?

Accurate bookkeeping is the cornerstone of any successful company. Bookkeeping refers to the daily recording, storing, and retrieving of day-to-day financial transactions for your business (in QuickBooks or other software). The most common business transactions include:

  • Purchases
  • Sales
  • Receipts
  • Payments
  • Invoices

In general, bookkeepers are required to have at least 2-4 years of experience or an associate’s degree in the field. Bookkeepers need to focus on accuracy and be fluent in key financial topics. In most cases, the bookkeeper’s work is overseen by an accountant.

Many business owners who aren’t sure which service to choose start with bookkeeper records, and then add on accounting services as their business grows.

What is accounting?

While bookkeeping simply involves recording your business’ financial transactions, accounting services take things a step further and also include interpreting, classifying, analyzing, reporting, and summarizing your financial data.

That means accountants won’t just record your numbers and send you a report–they actually review and analyze everything and tell you what it all means and what you should do with that information. Accountants provide higher-level financial services than bookkeepers.

Depending on your specific needs, accounting services can include things like:

  • Financial statements
  • Classification
  • Bank & credit card reconciliations
  • Analyzing sales data & stats
  • Financial projections
  • Cash flow management
  • Consulting & training
  • And more!

Accountants usually have a degree in accounting or a related financial field, and can also get additional certifications (like a CPA). To become an eCommerce CPA, an accountant must pass the Uniform Certified Public Accountant exam and have experience as a professional accountant.

Which is right for you?

In general, the larger or more complex your business is, the greater the need for both an expert bookkeeper and a certified accountant. Many smaller businesses begin with bookkeeping services, and then add other accounting services as they grow.

Bookkeepers and accountants work in tandem to give you a complete financial picture: Bookkeepers look to the past, while accountants look to your financial present and future. Together, they can provide you with the sound financial information and advice you need to make good decisions for your business.

In the end, the most important thing is that someone with experience and expertise in handling your finances–you can’t afford to just wing it! Unless you’re an accountant yourself (and most business owners aren’t), you shouldn’t try to handle your own books or accounting needs. Not only will it eat up your precious time, but without a sound accounting background, it’s easy to get lost amid a sea of paperwork and reports. Ultimately, your business will suffer (not to mention your stress level).


Chris Giorgio, President

Fully Accountable is a full-service accounting and bookkeeping solution that provides all the benefits of an in-house department with none of the overhead. With services like daily feedback, your own CFO, profit & loss analysis, and more, you’ll have the financial information you need to make informed, strategic decisions for your business. To learn more, visit or schedule a 30-minute strategy call.

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Chris Giorgio is the President of Fully Accountable. Fully Accountable is an outsourced accounting firm specializing in eCommerce and digital businesses. Chris has served as a CPA, CFO and has over 14 years of experience in the accounting and finance industry. Chris has dedicated his career towards helping entrepreneurs and high-level business owners achieve greater profitability through specialized outsource accounting functions.


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